Problem We run formal QC on every job in a fabrication workshop. Today QC lives outside Factory, which creates gaps in traceability, slows handovers, and makes it hard to prove conformance to clients. We need QC to live inside each job so the floor team can execute checks easily, and the office can see a complete audit trail with evidence. Current Limitation Factory jobs do not provide a native, job-level QC area with custom checklists, comments, photos, pass or fail outcomes, revision loops, and exportable client reports. Proposed Solution Add a Quality Control tab in every job, visible in the job’s side panel and accessible to the floor team and office staff according to permissions. 1) Templates and configurability Each company can create and manage QC templates. Templates are simple to set up and can be modified as required. Support multiple templates for different job types, for example fabrication, installation, coatings. Jobs can auto-load a template based on job type, with the option to manually select a different template. 2) In-job execution Show all QC items with checkboxes for compliance, a comment field per item, and multiple photo uploads per item and per job. Allow the floor team to complete QC on mobile and desktop, including quick photo capture and upload. Record who checked what and when, including timestamps and user names. 3) Pass or fail workflow with rework loop QC is mandatory before a job can be marked complete. If QC fails, the failed items are listed back to the worker as a to-fix checklist. The worker marks fixes done, then QC is re-run and recorded. Keep a history of attempts, failed items, fixes, dates, and users for lessons learned. 4) Evidence and audit trail Store all comments, photos, and results in the QC tab for that job. Maintain an audit trail of changes and approvals. Optional digital sign-off for the QC checker and a supervisor. 5) Reporting and exports Export a QC report as PDF that includes company logo, job number, client details, QC items with pass or fail results, comments, and photos. Bulk report generation for selected jobs once they are completed, to support internal lessons learned meetings. Store generated reports on the job and make them available to download or email. 6) Permissions and notifications Role-based access so the floor team can complete QC and the office can review and export. Optional notifications, for example notify assigned worker when items fail and require rework, notify the office when QC passes. Benefits QC becomes part of the job record, improving traceability and compliance. Faster handovers from floor to office, with clear evidence for clients. Fewer errors and repeats, since failed items turn into an actionable checklist and a recorded lessons-learned trail. Reduced admin time with automated PDF exports and bulk report creation. Must-haves Job-level QC tab with templates, checkboxes, comments, and multiple photos. Mandatory QC gate before job completion. Pass or fail with rework loop and full history. PDF export with logo, job number, client details, items, comments, and photos. Bulk report generation for selected completed jobs. Nice-to-haves Mobile optimised capture and offline queue with later sync. Digital signatures for checker and supervisor. Template versioning with “effective from” dates. Simple insights view inside the QC tab that shows common fail items for that job type over time. Notes Keep the template builder simple by default, add advanced controls later if needed, such as drop-downs and conditional logic. Allow auto-load by job type with manual override. Keep QC in a separate tab so companies can choose how and when to use it.
